Privacy Notice

At Oxfordshire HongKongers CIC, we understand and respect everyone's privacy concerns. We are committed to protecting the privacy and personal information of our members, volunteers, and individuals associated with our community interest company. This privacy notice explains how we collect, use, store, and disclose minimal personal data in accordance with applicable data protection laws.

1. Collection of Personal Data:

We may collect minimal personal data from you when you interact with us, such as when you become a member, volunteer for our programmes, or participate in our events. The types of minimal personal data we may collect include your name, contact information (such as email address, phone number, and address), and any other minimal information you voluntarily provide to us.

2. Use of Personal Data:

We use the minimal personal data collected to:

• Communicate with you and respond to your inquiries
• Manage our volunteer programmes and communicate with our volunteers
• Provide you with information about our activities, events, and programmes
• Improve and personalise your experience with our CIC
• Comply with legal obligations

3. Data Sharing and Disclosure:

We may share your minimal personal data with trusted third-party service providers who assist us in operating our CIC and delivering our services. These service providers are contractually obligated to maintain the confidentiality and security of your personal data and can only use it in accordance with our instructions.

We may also disclose your personal data if required by law, in response to a legal request or court order, or to protect the rights, property, or safety of our CIC, its members, or others.

4. Data Retention:

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected and as required by applicable laws. If you wish to request the deletion of your personal data, please contact us using the information provided below.

5. Data Security:

We take appropriate technical and organisational measures to safeguard your personal data from unauthorised access, disclosure, alteration, or destruction. However, please note that no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

6. Your Rights:

You have the right to access, update, and correct your personal data held by us. You may also have the right to request the erasure of your personal data or restrict its processing. To exercise your rights or to make any inquiries or complaints regarding the processing of your personal data, please contact us using the information provided below.

7. Changes to this Privacy Notice:

We may update this privacy notice from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on our website, and we encourage you to review it periodically.

8. Cookies:

We do not use cookies when you browse our website.

9. Contact Us:

If you have any questions, concerns, or requests regarding this privacy notice or our data protection practices, please contact us at:
Oxfordshire HongKongers CIC
oxfordhkers@gmail.com

By continuing to engage with Oxfordshire HongKongers CIC, you acknowledge that you have read and understood this privacy notice.

Effective Date: Oct 2022